EAA requires background checks for its board members, sport program directors, program board members, age group coordinators, coaches, assistant coaches, anyone who has direct dealings with children or direct access to financial information, as well as others, in order to ensure the safety and well being of EAA’s athletes and volunteers.
A background check will be completed annually for any members subject to this policy. Members are to submit information for a background check through a registration process on eaasports.org. Coaches may be required to submit additional information such as proof of concussion certification.
Background checks are performed by Blueline Background Screening in Salt Lake City, UT. The following registries will be solicited:
EAA pays for the background checks out of its administrative budget, which is funded by an administrative fee included in all EAA sport registrations. All volunteers will provide consent at the time of registration via the informed consent statement in the registry.
All registration data is encrypted for privacy and Social Security numbers are redacted in all reports. Results of the background checks will be secured and only accessible by the minimum necessary number of EAA board members.
Results from all background checks will be reviewed to determine if the results include any of the disqualifying information. If disqualifying information is found, the coach/volunteer candidate not be allowed to participate as an EAA volunteer, or their participation will be limited in accordance with the guidelines in this policy.
A volunteer who is found guilty of any of the offenses listed below will be disqualified or limited in their participation per the guidelines in this policy.
The EAA Executive Committee is not limited by the above list and reserves the right to disqualify a candidate or limit his/her participation as a volunteer where, in the sole opinion of the EAA Executive Committee, such is in the best interest of EAA’s youth athletes and volunteers.
A disqualified candidate will receive written notification of their disqualification, as well as the method for appealing the decision with 10 days of the disqualifying report being received by EAA. Notice will be sent by EAA in by email, followed by hard copy via USPS. The disqualified candidate may request an Appeal Hearing within 10 days of the receipt of the disqualification notice and members from EAA’s Executive Committee will hear the appeal at the soonest available time but no longer than 10 days from the time the Appeal Hearing is requested. The disqualified candidate may present information or documentation to the Executive Committee members to dispute the findings of the background check and make a case for reinstatement or relief from the limitations set per this policy. The Executive Committee members hearing the appeal will issue a decision within 5 days of the Appeal Hearing.